Racesignup allows event organisers to charge different entry fees depending on whether an entrant is a member of the relevant National Governing Body (NGB).
For example, an event might charge £15 for affiliated entrants and £17 for unaffiliated entrants.
There are two ways to configure this:
- Standard Fee plus Non-member Supplement — everyone pays the same basic entry fee, with an additional charge for non-members.
- Affiliated and Unaffiliated Fees — separate entry fees are specified for members and non-members.
Either method works for ordinary entries. If your event offers Novice fees, the choice can affect what non-member novices pay.
Where to set membership fees
In Race Admin, select your Working Event and go to Setup → Fee Bands.
Edit the appropriate Fee Band and expand Senior Fees. The relevant fields are Senior Fee, Senior Non-member Supplement, Senior Non-member Supplement Name, Senior Affiliated Fee, Senior Unaffiliated Fee and Senior Novice Fee.
Equivalent fields are available under Junior Fees.
For most events, one Fee Band is sufficient. You do not need separate Fee Bands for members and non-members.
Method 1: Standard Fee plus Non-member Supplement
Use this method when you want the non-member charge to appear separately. For example, to charge £15 for members and £17 for non-members, enter:
| Field | Value |
|---|---|
| Senior Fee | £15.00 |
| Senior Non-member Supplement | £2.00 |
| Senior Non-member Supplement Name | Non-member Supplement |
| Senior Affiliated Fee | £0.00 |
| Senior Unaffiliated Fee | £0.00 |
The resulting charges are:
| Entrant | Entry fee | Supplement | Total |
|---|---|---|---|
| Affiliated Senior | £15.00 | — | £15.00 |
| Unaffiliated Senior | £15.00 | £2.00 | £17.00 |
The supplement is shown separately in the breakdown of charges. This approach can be useful where a governing-body-related charge needs to be visible to entrants.
Method 2: Separate Affiliated and Unaffiliated Fees
Alternatively, you can specify the two entry fees directly. Using the same prices, enter:
| Field | Value |
|---|---|
| Senior Fee | £0.00 |
| Senior Affiliated Fee | £15.00 |
| Senior Unaffiliated Fee | £17.00 |
| Senior Non-member Supplement | £0.00 |
Set Senior Fee to zero when using this method. Racesignup then selects the appropriate affiliated or unaffiliated fee using the entrant’s membership response.
| Entrant | Entry fee |
|---|---|
| Affiliated Senior | £15.00 |
| Unaffiliated Senior | £17.00 |
The amount is shown as an entry fee rather than an entry fee plus a separate supplement.
For events without Novice fees, either method is suitable. Choose the one that best suits the way you want to present your charges.
When your event offers Novice fees
This section is mainly relevant to orienteering events.
Some events offer a reduced fee for competitors on a Course designated as Novice. Where an applicable Novice Fee is configured, it takes precedence over the ordinary Senior entry fee. A non-member supplement, however, is added separately when configured.
Novices who must pay the non-member supplement
Suppose you want these fees:
| Entrant | Total |
|---|---|
| Affiliated Senior | £15.00 |
| Unaffiliated Senior | £17.00 |
| Affiliated Senior Novice | £8.00 |
| Unaffiliated Senior Novice | £10.00 |
Configure the Fee Band as follows:
| Field | Value |
|---|---|
| Senior Fee | £15.00 |
| Senior Non-member Supplement | £2.00 |
| Senior Novice Fee | £8.00 |
| Senior Affiliated Fee | £0.00 |
| Senior Unaffiliated Fee | £0.00 |
A qualifying Novice pays £8, plus £2 if unaffiliated.
Novices who do not pay an additional supplement
Suppose both affiliated and unaffiliated Senior Novices should pay £8, while ordinary Seniors pay £15 or £17 depending on membership.
| Field | Value |
|---|---|
| Senior Fee | £0.00 |
| Senior Affiliated Fee | £15.00 |
| Senior Unaffiliated Fee | £17.00 |
| Senior Novice Fee | £8.00 |
| Senior Non-member Supplement | £0.00 |
Racesignup applies the £8 Novice Fee to qualifying entrants regardless of their membership status.
Junior membership fees
The Junior Fees section offers the same two methods: Junior Fee plus Junior Non-member Supplement, or separate Junior Affiliated and Junior Unaffiliated Fees.
If you choose separate Affiliated and Unaffiliated Fees for Juniors, set Junior Fee and Junior Non-member Supplement to zero, just as you would with the Senior fields.
Remember that Junior status is determined using your event’s age settings. Test Junior membership charges separately from Senior charges.
Collecting membership information
Racesignup needs the entrant’s declared membership status to select the correct entry fee.
- In Race Admin, select your Working Event.
- Go to Setup → Entry Form → Standard Items.
- Ensure the
federationMemberfield is included on the entry form. - Save your changes.
The question is normally displayed as “Are you a member of [NGB name]?” with Yes and No radio buttons.
Racesignup uses the answer to apply the appropriate entry fee or non-member supplement.
Validating membership
For British Orienteering and England Athletics, Racesignup also offers membership validation facilities.
Testing your fees
Always test affiliated and unaffiliated entries before opening your event. If you offer Junior or Novice pricing, check those combinations too.
- Affiliated Senior.
- Unaffiliated Senior.
- Affiliated Junior, if applicable.
- Unaffiliated Junior, if applicable.
- Affiliated and unaffiliated Novices, if applicable.
Check the amounts and the way charges are described. Any additional charges, such as chip hire or separately agreed booking fees, may also affect the total.
See How can I quickly test that fees are calculating OK?
Useful tips
Use one membership pricing method. Unless you have a specific reason to combine them, don’t configure both a non-member supplement and separate Affiliated/Unaffiliated Fees.
Use a meaningful supplement name. For example, “Non-member Supplement” or “Day Licence”, as appropriate for your event.
Decide how Novice fees should work. If non-member Novices must pay an extra supplement, use the standard fee plus supplement method.
Check the entry form. The federationMember Standard Item must be included for entrants to declare their membership status.
Keep Fee Bands simple. Most events do not need separate Fee Bands for affiliated and unaffiliated entrants.
Remember to save your changes! If you close a form without clicking Save, any changes you’ve made will be lost.
Further guidance
For other age-related fee arrangements, see Charging a lower fee for young adults.