Now that you have added your new event you will need to check and review the configuration.

Note that all dates in the configuration will be set relative to the event date on the basis of the template event you used when adding the event.

Tap on Setup in the top menu and highlight your new event. Go through the tabs making the necessary changes:

• Entry Settings – Event short and long descriptions. Check other settings.
• Event Phases – Review each Phase, changing the title, dates and other settings as needed.
• Courses – you may need to change course distance, climb and description.
• Start Lanes – Note that Start Lane Slots are created from the original Start Lane configuration and any changes to that configuration will need to be changed in each Start Lane Slot. Wholesale changes to Start Lane Slots are sometimes easier to achieve by deleting all existing Start Lanes (deleting a Start Lane will also delete all its Start Lane Slots). Then create new Start Lanes to the required configuration and link Courses to them.
• Fees – as this is a critical setting you are advised to carefully check your Fees records and make any required adjustments.
• Discounts – these are brought forward with the same configuration including the code. In most cases it’s probably ok to leave the code as is, but it’s worth thinking about.
• Entry Form – Standard Items and Entry Form – Custom Items. You may need to adjust these – it depends on how similar your event is to the template. Go through each item and assess it for inclusion, wording, etc.
• Race Information – review all text and make any required changes.
• Bulk Emails – these are cloned with the Disabled flag set. Delete the ones you don’t want. For the remainder, review all text, particularly the subject line, and the sending date and time. Uncheck the Disabled flag.

Preview, Test and Adjust

Click on the link for the Racesignup page (1) and proof read. Check the display of fees is as expected.

Click on the link for Entry Form Preview (2) and proof read. Please note that if your event has phases you should preview the entry form from the Event Phases tab. Check all wording and the order of the entry form items. Check that you have a red asterisk against all mandatory items. Check that the form “works”:

• If you have courses or classes, are they all listed? If you have start lanes do the slots appear when the course or class is selected?
• If you have affiliated entries, does changing the membership from yes to no hide and show the fields as you need?
• If you have affiliated clubs can you type a few letters in the field and get a list to select from?
• Hiring timing chips? Do the related form items work as expected?

Click on the link for Conf Email Preview and proof read. Have you defined a welcome paragraph? Are the right things showing in the Entries table (“In summary” on Entry Form – Standard Items).

Sign up to the event. Make sure the entry form operates as expected. Save the entry. Check the fees are as expected.

Good to go?

Happy with your testing? In Setup the event >> The Event, tick the box for “Include on Racesignup homepage” untick the box for “in test mode” then Save. This puts your event live and deletes all test entries and payments.