In Racesignup you can define an event to be a Golden Ticket (GT) – a person buys a golden ticket to be
automatically entered into the whole series of events that the GT covers. The events in the series should all
have a similar structure in terms of courses and classes. The price of the GT can be set to provide the entrant
with a discount on the cost of entering the whole series.

If the series events include course or class selections then the course and class names must match in the GT
event and all the events in the series. GT holders will be entered into the course and/or class that they entered
when purchasing the GT. If you need GT holders to be able to change course or class for any child events then
the “Allow edit after payment” setting for that field must be unticked in the child events.

Setup

1. Create the first event in the series exactly as you would any standard event.
2. Test it.
3. Clone the first event to the GT event – see the guide on cloning an event.
4. Adjust the GT event:
   1. Give it a suitable Name
   2. In The Event set the Date to the day before the first event in the series (so that it appears above
      event on the Racesignup home page). Set the Display Date to be the range of dates covering
      the series e.g. “Apr – Aug” (keep it short so that it displays ok).
   3. In Entry Settings set the Special event type as Golden Ticket (auto insert entries).
   4. In Entry Settings, Credits and Withdrawals, set the Withdrawal policy to “Hide Withdraw option”.
      Withdrawing someone from the GT event and the series events and the management of any
      credit or refund will need to be done manually – see the guide on refunds and credits.
   5. Edit the Fee Bands, setting the fees as required.
   6. Review all other settings. Suggestions:
      1. If the series events are in different locations you may want to hide the map (Entry
         Settings, Event Landing Page. Note that you should still supply a lat/long for the GT,
         perhaps centred on the area, so that the distance search on the Racesignup home page
         will work for the GT.
      2. Set the Entries open date to before that of the first event in the series for pre-sales.
      3. Adjust the Event short and long descriptions and Race Information to suit
   7. Add event 1 to the GT Series Events: on the Series Events tab click New, select the GT as the Parent
      event and event 1 as the Child event and Save.

Testing

With both event 1 and the GT in test/draft mode and entries open:

1. Make a test entry to the GT, and take it through to make a test payment.
2. Check that a matching entry has been made to event 1 and that you receive two entry confirmation
   emails, one for the GT and one for event 1. Proof read them.
3. Review the Racesignup page for each event.

Go Live

For both events, review the entries open dates, untick “in test mode” and tick “Include on Racesignup
homepage”.

Adding the next event

The other events in the series can be added to the system at any time. When a child event becomes open for
entries, the GT holders are added to the event and the entry confirmation email is sent.

To add an event:

1. Clone an existing child event, making sure that it is in test mode.
2. Make the required changes to the event configuration and test it.
3. Make the event live.
4. The last step then is to add the new event to the GT Series Events: on the Series Events tab click New,
   select the GT as the Parent event and event 1 as the Child event and Save. The reason why this is the
   last step is so that GT holders aren’t entered into an event that is still in test mode.